Best TMS for Motive: Seamless Integration for Smarter Fleet Operations

Motive (formerly KeepTruckin) has earned its place as a trusted partner for carriers, providing one of the most popular and user-friendly platforms for ELD compliance, driver safety, and fleet management. Your drivers know it, your safety manager relies on it, and it excels at what it does. But a critical gap often remains between Motive’s in-cab excellence and your back-office operations. You have world-class telematics, but your dispatch and billing might still be running on a mix of spreadsheets, emails, and phone calls.

This operational divide is a source of hidden costs, driver frustration, and administrative headaches. To truly compete, you need to bridge that gap. Finding the best TMS for Motive is not about reinventing your fleet management; it’s about completing it. It’s about choosing a Transportation Management System (TMS) that offers a deep Motive TMS integration, transforming two powerful platforms into one cohesive operating system for your entire business.

By connecting Truckpedia with Motive, you create a seamless flow of information from the cab to the office. You empower your team with the tools to be more efficient, profitable, and strategic, all while enhancing the driver experience within the Motive app they already trust.

The Problem with a Disconnected Back Office

When your dispatch system doesn't talk to your ELD, you create friction that slows your business down and adds unnecessary risk. This lack of integration forces your team into inefficient, manual workarounds.

• Risky Dispatch Decisions: Dispatchers have to constantly check the Motive portal for a driver's Hours of Service (HOS) before assigning them a load. This "swivel chair" workflow is slow and increases the chance of assigning a load to a driver who can't legally complete it on time.
• Poor Driver Communication: Load assignments, address changes, and special instructions are sent via text or phone call. This is not only inefficient but also creates a safety risk and leaves no clear, documented record of communication.
• Delayed Billing Cycles: Your driver sends a photo of the signed Proof of Delivery (POD) via text. Your billing clerk has to save the image, figure out which load it belongs to, and manually attach it to an invoice. This process can take days and directly impacts your cash flow.

The Solution: A Deep Motive TMS Integration

The best TMS for Motive is a platform that complements its strengths. It leverages the rich data from Motive's ELD and telematics and uses it to supercharge your back-office processes. A true integration with a TMS like Truckpedia provides a single source of truth for your entire operation.

Your drivers continue using the intuitive Motive Driver App, while your dispatch, billing, and management teams gain access to a powerful suite of tools for load planning, customer management, profitability tracking, and compliance. It’s the best of both worlds, seamlessly connected.

Core Benefits of a True Integration

A genuine Motive TMS integration delivers tangible benefits that go far beyond just seeing a truck on a map. It fundamentally improves your core workflows.

1. Seamless ELD Integration for Smarter Dispatch

This is the foundation of an intelligent operation. By pulling real-time HOS data directly from Motive into your TMS dispatch board, you empower your dispatchers to make faster, more compliant decisions.

• How it Works: Truckpedia’s dispatch dashboard displays each driver's live HOS status—including drive, shift, and cycle time remaining—right next to their name. This visibility is updated in real-time.
• The Benefit: Dispatchers can see at a glance who is legally able to take the next load. The system can even be configured to prevent assigning a load to a driver if the estimated transit time exceeds their available hours, eliminating compliance risks and service failures before they happen.

2. An Enhanced Driver Experience in One App

Your drivers already have the Motive app open all day. A deep integration allows you to communicate all load details through that same app, creating a streamlined, professional experience.

• How it Works: When you assign a load in Truckpedia, all the essential details—addresses, appointment times, contact information, and special notes—are sent directly to the driver through the Motive app’s messaging system.
• The Benefit: This eliminates confusing text chains and verbal instructions. Drivers have a clear, organized record of their assignment in the same app they use for their logs. This reduces errors, minimizes distracting communication, and shows your drivers that you value their time and safety.

3. Achieve True Operational Efficiency Through Automation

A top-tier integration uses Motive’s data to automate your most time-consuming administrative tasks, from compliance reporting to maintenance tracking.

• How it Works: Truckpedia syncs vehicle location and mileage data directly from Motive. This data is used to automatically populate your IFTA reports, track vehicle locations for customer updates via geofencing, and monitor odometer readings for preventative maintenance schedules.
• The Benefit: You can reduce the hours spent on manual data entry for fuel tax filing to mere minutes. Maintenance alerts can be triggered automatically, preventing costly roadside breakdowns. This automation frees up your team to focus on high-value activities that grow the business.

Ready to connect your back office to your cab? See how Truckpedia’s deep integration with Motive works. Book a Demo Today!

A Simple Path to a Fully Integrated Operation

Connecting the leading TMS with the leading ELD is a straightforward, secure process that takes just a few minutes.

1. Authorize the Connection: Using Motive’s secure API marketplace, you grant Truckpedia permission to access your fleet’s data.
2. Map Your Assets: Your trucks, trailers, and drivers in Motive are automatically synced and mapped to your records in Truckpedia.
3. Customize Your Data Flow: Our team helps you configure the integration to match your specific workflows and business rules.
4. Launch Your Unified System: As soon as the connection is active, data begins flowing, providing your team with immediate, enhanced visibility and control.

Truckpedia: The Perfect Trucking Software for Motive

Truckpedia is the ideal operational partner for any fleet running on Motive. Our platform is designed to complement Motive’s strengths, creating a powerful, all-in-one system that streamlines every aspect of your business. We provide the tools you need to turn Motive’s rich telematics data into actionable business intelligence.

You’ve already invested in one of the best ELD and fleet management platforms on the market. Now, it’s time to complete your operational toolkit and unlock the full potential of your Motive data.

Frequently Asked Questions (FAQ)

Maximize your Motive investment and streamline your operations. Experience a truly connected system with our 60-day risk-free trial. Start Your Risk-Free Trial Now!