Geotab is widely recognized as a powerhouse in telematics. It gives you deep insights into engine health, driver behavior, and vehicle location. But for a modern trucking company, knowing where your truck is located is only half the battle. The other half—the business side—involves knowing what freight is on that truck, how much revenue it’s generating, and whether the load is actually profitable.
This is where the disconnect happens. Many fleets run Geotab for their vehicles but rely on spreadsheets or disjointed software for their operations. This separation creates a blind spot between your assets and your income. Finding the best TMS for Geotab is about closing that gap. It’s about finding a partner that takes your rich telematics data and translates it into operational intelligence.
A robust Geotab TMS integration transforms your fleet management device into a full business operating system. By pairing Geotab with Truckpedia, you stop managing your trucks and your loads in silos. Instead, you unlock a unified view of your business where safety, maintenance, dispatch, and accounting work in perfect harmony.
The Gap Between Telematics and Operations
If you are using Geotab without an integrated Transportation Management System (TMS), you are likely familiar with the "toggle tax." This is the time and focus lost when your dispatchers have to switch between your Geotab map to see where a driver is, and your load board or spreadsheet to see where they need to go next.
- Dispatch Inefficiency: Dispatchers have to manually check Hours of Service (HOS) in Geotab before accepting a load in a separate system, risking errors or service failures.
- Maintenance Blind Spots: Engine fault codes appear in Geotab, but if they aren't automatically linked to your maintenance scheduling software, a small repair can turn into a roadside breakdown.
- Financial Guesswork: You know your fuel usage from Geotab, but without linking it directly to load revenue in a TMS, calculating your true cost-per-mile on a specific lane is a manual, retrospective nightmare.
Why Truckpedia is the Best TMS for Geotab
Truckpedia is designed to be the operational layer that sits on top of Geotab’s robust data foundation. We don't just display Geotab data; we put it to work. Here is how this trucking software for Geotab elevates your entire operation.
1. Enhanced Fleet Visibility: Merging Operations with Location
A dot on a map tells you location. An integrated TMS tells you the story. When you integrate Truckpedia with Geotab, your dashboard evolves.
- The Integrated View: You don't just see Truck #101 on I-80. You see Truck #101, hauling Load #5543 for XYZ Logistics, with an ETA of 2:00 PM, and 4 hours of drive time remaining.
- Automated Check-Calls: Truckpedia uses Geotab’s precise GPS data to automate the check-call process. When a truck crosses a geofence at a shipper or receiver, the TMS automatically updates the load status to "Arrived" or "Departed," notifying your customer without your dispatcher lifting a finger.
- Smart Dispatching: Because Truckpedia can see real-time HOS data from Geotab, it prevents dispatchers from assigning loads to drivers who don't have the hours to legally complete the run.
2. Streamlined Compliance: Automating IFTA and Maintenance
Compliance and maintenance are often reactive headaches. A deep Geotab TMS integration turns them into proactive, automated workflows.
- IFTA Made Easy: Geotab tracks the mileage and state crossings with precision. Truckpedia pulls this data directly into its fuel tax reporting module. Instead of chasing drivers for trip sheets or manually entering odometer readings, you can generate an audit-ready IFTA report in seconds.
- Proactive Maintenance: Geotab captures odometer readings and engine fault codes. Truckpedia syncs this data to trigger automated maintenance workflows. If a truck hits a mileage threshold or throws a critical engine code, the TMS can automatically create a work order and alert your shop manager, ensuring you address issues before they become breakdowns.
3. Data-Driven Decisions: The Power of Profitability Analytics
This is where the magic happens. Geotab provides the "cost" data (fuel burn, idling time, maintenance needs), and Truckpedia provides the "revenue" data (rate per mile, accessorials, billing).
When you combine these two data streams, you get the holy grail of trucking metrics: Real-Time Profitability.
- True Cost-Per-Mile: Stop guessing your operating costs. By pulling actual fuel usage and mileage data from Geotab and combining it with driver pay and fixed costs in Truckpedia, you get a precise cost-per-mile calculation for every single load.
- Lane Analysis: Identify which lanes are actually making you money. You might find that a high-paying lane is actually a money-loser once you factor in the excessive idling and fuel burn revealed by your Geotab data.
- Driver Performance Bonuses: Create fair, data-backed bonus programs. Reward drivers not just for miles driven, but for efficiency metrics tracked by Geotab (like reduced harsh braking or idling) that directly impact the bottom line visible in Truckpedia.
Ready to bridge the gap between your trucks and your business office? See the Truckpedia + Geotab integration in action. Book a Demo Today!
How to Integrate: A Simple Path to Efficiency
Integrating robust software used to be a months-long IT project. With Truckpedia and Geotab, it’s a matter of minutes.
- Connect via API: Truckpedia uses a secure API connection to link directly with your Geotab database. No hardware installation is required.
- Sync Assets: Your vehicles and trailers in Geotab are instantly mapped to your assets in Truckpedia.
- Configure Workflows: Choose how you want data to flow. Do you want HOS data to block dispatch assignments? Do you want odometer readings to trigger PM schedules? You have control.
- Go Live: Once connected, data begins to flow immediately. You’ll see live locations, HOS statuses, and odometer readings populating your Truckpedia dashboard instantly.
Truckpedia: The Operational Engine for Your Geotab Fleet
Geotab is the nervous system of your truck, capturing every signal and pulse. Truckpedia is the brain, analyzing those signals to make smart business decisions. Together, they form a complete fleet management ecosystem.
If you have invested in Geotab, you have already committed to high-quality data. Don’t let that data sit in a silo. Use Truckpedia to unlock its full potential, transforming raw telematics numbers into higher profits, smoother operations, and a competitive edge.
Frequently Asked Questions (FAQ)
Does Truckpedia replace Geotab?
No. Truckpedia and Geotab are complementary. Geotab handles the hardware, telematics, and ELD compliance on the truck. Truckpedia handles the business operations—dispatch, billing, customer management, and financial reporting—while pulling data from Geotab to make those processes smarter.
Is this integration useful for scaling fleets?
Absolutely. For scaling fleets, efficiency is survival. automating check-calls and IFTA reporting using Geotab data frees up hours of administrative time every week, allowing you to focus on finding better freight and growing your business.
What happens if I add new trucks to Geotab?
The integration is dynamic. When you add a new vehicle to your Geotab account, it can be easily synced to Truckpedia, ensuring your fleet list is always up to date across both platforms without double entry.
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