Last updated: August 2026
TL;DR: Truckpedia is best for carriers with 10–500 trucks who want flat monthly pricing and hands-on onboarding. Truckbase is best for small fleets that prioritize AI-assisted dispatch entry and have simpler back-office needs. If you're growing and want predictable software costs plus invoicing and driver-pay automation that scales with you, Truckpedia is typically the better fit. Full comparison below.
Quick comparison
| Truckpedia | Truckbase | |
|---|---|---|
| Starting price | $300/mo flat | From $290/mo (billed annually); ~$490/mo typical |
| Pricing model | Flat, by fleet size | Per truck (per-driver/per-load options) |
| Best for | Carriers, 10–500 trucks | Small fleets, dispatch-first |
| Setup time | 1–2 weeks, guided | Fast; free live virtual onboarding |
| Mobile driver app | ✅ | ✅ |
| Built-in dispatch | ✅ | ✅ |
| Invoicing + driver settlements | ✅ | ✅ (reporting customization limited) |
| QuickBooks integration | ✅ | ✅ |
| Contract length | Month-to-month | Annual billing for minimum rate |
| Free trial | ✅ | ❌ (demo only) |
| Support | Real person, phone + chat | 24-hr US-based support |
Pricing
Truckpedia charges a flat monthly rate starting at $300/month based on fleet size. Haul 50 loads or 500 — the software bill doesn't change. That matters because per-load and per-seat models quietly punish growth: the better your month, the bigger your software bill.
Truckbase prices primarily per truck, with per-driver, per-load, and flat-annual options, and a minimum of $290/month billed annually; Capterra lists typical pricing around $490/month. For a 10-truck fleet the totals can be comparable; the difference is that per-truck pricing climbs as you add units, and the minimum rate requires annual billing where Truckpedia stays month-to-month.
Feature by feature
Dispatch
Both products handle load entry, assignment, and status tracking well. Truckbase has invested heavily in AI-assisted load entry from rate cons — genuinely good. Truckpedia matches the automation on load building and adds tighter downstream links: the same load record flows into invoicing, settlements, and accounting without re-keying.
Driver app
Both offer driver apps with load details, document capture, and status updates. Truckpedia's app includes POD capture that feeds invoicing automatically — the mechanism behind Brown Dog Carriers (25 trucks) cutting roughly 35 hours a week of office work.
Accounting, invoicing, and settlements
This is where the products separate. Truckpedia treats billing and driver pay as core: automated invoicing off delivered loads, driver settlements with deductions and reimbursements, and factoring integrations. Truckbase covers invoicing and QuickBooks-integrated billing well, though reviewers note limited reporting customization and a QuickBooks sync where payables don't always transfer automatically.
Integrations
Truckpedia tests every integration in production — ELDs (Samsara, Motive), fuel cards (WEX/Fleet One, EFS), QuickBooks, load boards. Fewer logos than some competitors, but they work. Truckbase's QuickBooks Online integration is a reviewer favorite, and its ELD/load-board coverage is solid for small fleets.
Onboarding and support
Truckpedia caps new customers per quarter so onboarding stays 1–2 weeks with a real person on the phone. Truckbase also does onboarding well — free live virtual implementation and 24-hour US-based support, rated 4.9/5 on Capterra.
Where Truckbase is better
Honest answer: Truckbase's AI rate-con ingestion is polished, its interface is clean and modern, and for a 3–10 truck fleet that mostly needs dispatch plus basic invoicing, it's a strong, simple choice. Their team ships quickly and their reviews reflect a well-liked product.
Where Truckpedia is better
Flat pricing that doesn't grow with your load count. Deeper back office — invoicing, settlements, IFTA-ready records — in the base product. Onboarding with a capped intake so you're not a ticket number. And proof at mid-fleet scale: GE Appliances, UFP Transportation, and Brown Dog Carriers run on Truckpedia.
Which should you choose?
Choose Truckpedia if you: run 10–500 trucks (or plan to), want billing and driver pay automated rather than assisted, want month-to-month terms with flat pricing, or are migrating off spreadsheets and want someone on the phone during setup.
Choose Truckbase if you: run a small fleet with simple billing, value AI load entry above back-office depth, or want the lightest possible tool to start.
What customers say
Truckbase holds 4.8/5 on Capterra (75 reviews). Reviewers love the clean UI — one dispatcher says it let them manage 10 trucks in the time 2 used to take — and the QuickBooks integration that kills duplicate data entry; the recurring gripes are limited reporting customization and restricted invoice layouts. Truckpedia customers point to the back-office automation: Brown Dog Carriers cut roughly 35 hours a week from invoicing and driver pay.
FAQ
Is Truckpedia cheaper than Truckbase? Depends on fleet size and load volume. Truckpedia is flat from $300/month; Truckbase starts at $290/month billed annually (typical ~$490/month, per truck). As trucks are added, flat pricing usually wins.
Can I migrate from Truckbase to Truckpedia? Yes. Migration is handled during the 1–2 week onboarding; your load, customer, and driver data comes with you.
Do both have driver apps? Yes. Truckpedia's app ties POD capture directly to invoicing.
How long does setup take? Truckpedia: 1–2 weeks with a dedicated onboarding contact. Truckbase: fast as well, with free live virtual onboarding.
Is Truckbase better for very small fleets? For 1–5 trucks with simple needs, it can be. From ~10 trucks up, Truckpedia's automation depth typically pays for itself.
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Try Truckpedia free — start a free trial or book a 20-minute demo at truckpedia.io.